Bookkeeping for Restaurants

Restaurant Accounting

It’s where you have thebiggestchance toavoid accounting mistakes, cut costs, and increase profits. Your COGS is the cost of your food and beverage inventory, which directly ties to the profit you make per plate sold. TheChart of Accountsincludes assets, liabilities, revenue, expenses, and equity. Whether you hire outside help for your bookkeeping or do it all yourself, these 5 restaurant accounting concepts break down the basics… in plain English. Because it’s so important, we put together this downloadable cheat sheetto master restaurant accounting principles.

How do you manage a restaurant account?

  1. Understand The Language.
  2. Accuracy Matters.
  3. Make Book-Keeping A Daily Practice.
  4. Know Your Expenses.
  5. Create A P&L Statement.
  6. Let Your POS Help You Out.
  7. Bring In Automation.

If you are not already capturing all of your restaurant’s accounts payable information in one place on the cloud, start here. Find a service you like that collects line-item information from invoices and automatically inputs it into your accounting system, along with payroll and inventory. This is increasingly a standard accounts payable process for restaurants on the road to automation.

What Does The Future Hold For The Restaurant Industry? Here Are…

It includes scheduling, inventory, and accounting features, as well as labor, analytics, and custom financial reports. Restaurant365 is an accounting software program that combines bookkeeping with restaurant management tools like invoicing, ordering, and staff scheduling. It doesn’t offer payroll services but can be integrated with the payroll company ADP. It is also easily integrated with vendors, POS systems, and financial institutions for automated banking reconciliation. Using accounting software can help owners and managers know where their money is going and identify potential savings. The software can also keep track of inventory and profits and properly calculate sales tax to avoid fines.

Have you ever looked at your profit and loss statement and wondered what goes into the line items? Have you ever asked yourself what expense goes into that line item and decided not to call your accountant because you’re fearful of getting charged more? Is your profit and loss statement something you use to pay your taxes instead of as a critical tool for measuring your restaurant success? Let’s look at how restaurant accounting chart of accounts can change how you look at your profit and loss statement and how that benefits your restaurant business. QuickBooks time-tracking and payroll features let employees easily log their hours and you approve them.

Transform your decision making with robust reporting and dashboards

The hustle and bustle of a restaurant can make running payroll difficult. But before you get overwhelmed, let’s break down how to do payroll into a few key aspects. Mileage is tracked automatically with the QuickBooks mobile app, Set it up in minutes, and you’re good to go. QuickBooks helps you record miles and get every dollar you deserve, with tips on how to choose the best deduction method for you.

  • CoGS totaled takes into account the ingredients that make up your food and beverage sales.
  • At first blush, cash-based accounting might seem like the best kind for restaurants.
  • FreshBooks offers a balance sheet, general ledger, COGS report, Account Payable, Chart of Accounts, Journal Entries, and access to professional accountants ready to tackle any problems that arise.
  • He ingredients needed to make the dish one time and divide it by the menu cost of the item.
  • Learn more about Lavu’s restaurant POS system, which can integrate with accounting software, as well as a variety of other software types.
  • These are all areas that present opportunities to improve your restaurant’s bottom line.
  • They tell you how much profit is made from a certain menu item.

This gives you a clear picture of what’s going on in your business. Let’s talk about some of the common mistakes in restaurant accounting chart of accounts and why it doesn’t work very well for most restaurant operators. I want to make it so that when you look at your chart of accounts, you know what you’re looking at. Because we provide bookkeeping for restaurant clients only, we are able to provide specific real-time financial insight into revenue, cost of goods, and expense trends. At the end of the day, accounting is all about getting the information you need to make smart decisions.

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If you transfer an asset to another location, advanced fixed asset software can calculate the cost of the asset for each store. To calculate prime cost, you need to track two key metrics about your restaurant operations – CoGS and labor. ZipBooks offers a tiered pricing system; the first tier is Starter and is free, while the next tiers are $15 per month, $35 per month, and custom-priced (for the top-tier offering).

Restaurant Accounting

The inventory also helps you avoid food shortages and surpluses. The next step is to set up your chart of accounts to categorize the money flowing in and out of your business. A standard chart of accounts includes assets, liabilities, expenses, revenue, and owner’s equity. I see a lot of restaurant owners who just list food and alcohol on their chart of accounts.

It requires the cooperation of several teams working on different areas of your restaurant. However, you need to retrieve information from the team to ensure accurate information is recorded and accounted for. Gain even more insight by viewing built-in bookkeeping reports that compare performance between periods.

Make sure everyone is responsible for reporting the right information. Although accounting for restaurants is a topic that many restaurateurs try to avoid, it is an essential element of running a business. You cannot manage your restaurantproperly without going into the accounting details.


With perpetual inventory, inventory adjusts after every transaction. That means inventory numbers are always up-to-date and reflect, in real time, item and product levels. Bar inventory software like BinWise Pro makes perpetual inventory a reality for bars and restaurants across the country. That’s also why perpetual inventory is the best type of inventory management for bars and restaurants.

Restaurant Accounting

A profit and loss statement is a document which mentions the break up of your costs and revenue for ease of understanding. Each and every expense and revenue like labor costs, bills, sales etc can be tracked through the creation of a P&L Statement which is also customizable. Restaurant Accounting Though it is advised to create weekly Profit and Loss Statements, depending upon your restaurant type, accuracy, and need, you can create yearly or monthly Profit and Loss statements as well. It is essential for every restaurateur to have restaurant P&L knowledge.

These include the ratio of food and beverage to expenses and the revenue per seat. Variable expenses are more difficult to budget because they change frequently. Hourly wages for employees and food costs are the most significant variable expenses. Profits will fluctuate, so it’s crucial to use percentages instead of a fixed dollar amount. Fixed expenses include costs of operation like rent, utilities, insurance, loan payments, and salaried employees.

  • Most tax payments are due every few months or annually, but the timeline will be determined after applying for employer identification number .
  • Restaurant365 is a cloud-based restaurant accounting software platform that integrates with more than 90 POS systems, as well as food and beverage vendors, payroll providers and financial institutions.
  • You can also regulate the price of your menu items once you know exactly how much each meal has cost in preparation.
  • It has tools for managing invoices, bank reconciliation, purchases, expenses, inventory, and more.
  • A CPA provides in-depth operational analysis and tax consulting.
  • Cloud-based restaurant accounting software lets you reduce manual admin and accounting tasks, streamline daily reporting operations, and manage all your data in the same place.

Dive deeper into industry hot topics to help your business stay ahead of change and plan for what’s next with our complimentary webcasts, available to view on demand. No longer do managers need to track these manually, hoping for accuracy, or rely on vendors to track credits. I created Restaurant Accounting to help you better run your restaurant, bar, and cafe. When it comes to success, restaurants are challenged from all sides. R365 provides direct integration to more than 100 major point of sale systems as a foundational part of the software.

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